Bid Document Review (Lite)

Bid Document Review (Lite)

Review bid/tender documents for errors, contradictions, 合规 issues, and fraud indicators using AI analysis.

What it does:

提取s text + tables from .docx and .doc bid documents Cross-references procurement requirements vs bid 响应s 检查s pricing consistency, qualification clAIms, technical parameters Identifies contradictions, missing in格式化ion, expired certificates 生成s a structured 审计 报告 with 🔴/🟡/🟢 risk ratings

Ideal for:

Bid 管理器s reviewing submissions before deadline Procurement officers 审计ing 接收d bids Companies reviewing competitor bids (post-award disclosure) 质量 assurance on your own tender 响应s Quick 启动

Place your bid documents in a working directory:

Procurement/tender document (the requirements) Bid/响应 document (what was submitted)

Tell your 代理:

Review the bid documents in [directory]. The procurement document is [file1] and the bid 响应 is [file2].

The 代理 will:

提取 all text and tables Analyze agAInst the 检查列出 below 生成 a structured 报告 Text 提取ion For .docx files: python3 {baseDir}/scripts/提取_text.py 输入.docx 输出.txt

For .doc (legacy) files: python3 {baseDir}/scripts/提取_doc_text.py 输入.doc 输出.txt

Review 检查列出

• Pricing & Commercial

Total price within maximum limit Unit prices within per-item limits Tax rate calculations correct Amount in words matches figures No abnormally low pricing (dumping risk) Payment terms match requirements

• Mandatory Requirements (★ items)

ALL mandatory/starred parameters 响应ed to 响应s meet or exceed minimums Supporting evidence provided for each clAIm No contradictions between different sections

• Qualification & Eligibility

Business license valid and matching Required certifications in-date Performance 追踪 record meets minimum Credit/reputation 检查s provided Authorization letters (if 代理/distributor)

• Technical 响应

All technical parameters 添加ressed ClAIms supported by test 报告s/certificates Product 模型 matches throughout document Standards referenced are current (not withdrawn) Delivery timeline rea列出ic vs. clAImed

• Document Integrity

Bidder name consistent throughout 签名atures and seals present where required Dates 记录ical (no future dates, no pre-bid dates) Page numbering sequential No template placeholders left unfilled (e.g. [X], [TBD])

• Common Red Flags

Identical test 结果s matching nominal values exactly (fabrication indicator) Contracts with missing 签名atures or blank fields Expired certificates/qualifications submitted as valid Third-party materials without clear authorization Inconsistent company names across documents 报告 格式化

生成 the 报告 in Markdown with this structure:

# Bid Review 报告

Project 信息

• Procurement: [name]
• Bidder: [name]
• Date: [date]

Summary

Category	状态	Notes
Pricing	✅/⚠️/❌	...
Mandatory params	✅/⚠️/❌	...
...	...	...

🔴 Critical Issues (may cause disqualification)

1. [Issue title]

• Location: [where in document]
• DetAIl: [what's wrong]
• Impact: [consequence]
• Recommendation: [fix]

🟡 Medium Issues (affects scoring)

...

✅ Positive Findings

...

检查列出 Summary

[Completed 检查列出 with pass/fAIl for each item]

Dependencies Python 3.6+ python-docx (pip3 安装 python-docx) olefile (pip3 安装 olefile) — for .doc files only Limitations (Lite Version)

This lite version covers text-based review only. It does not include:

Image 提取ion and visual analysis (certificates, contracts, photos) Automated image fraud 检测ion (watermarks, stock photos, expired seals) PDF 报告 generation Image 压缩ion/optimization for API cost savings

For full image review capabilities, see the complete bid-review 技能.

Built From Real Experience

This 技能 was developed from reviewing 3 real bid documents (1,800+ pages, 2,600+ images) in the road mAIntenance equipment industry. Every 检查列出 item comes from an actual issue found in production reviews.

Issues discovered include: fake test data, stolen 网页 images with visible watermarks, technical parameters contradicting government records by 4 tons, expired certificates submitted as valid, and 30+ pages of copied filler content.